Exam Digitization and Online Grading: Technological shift is a winning experience for Cégep à distance, its tutors and its students!

Montreal, January 25, 2016 – Since last spring, the students and tutors at Cégep à distance have been enjoying a new exam digitization and online grading system. Tutors used to receive paper-based versions of the exams by mail, but may now access a digitized copy on a Laserfiche platform, which allows them to correct assignments over the Internet.

“The exams now travel directly from the testing centres to Cégep à distance, rather than being sent to each of our tutor’s residences. With 27,000 course registrations per year, limiting the shipping strictly from the testing centres to our offices, we significantly reduce the risk of lost mail,” explained Louis-René Dessureault, Cégep à distance’s Director.

When the exams are returned by the testing centres, they are then scanned using the Laserfiche system and are instantly available to the tutors. The tutors receive a notification and can correct the exams wherever they are. “The tutors correct and grade the exams, with the grades being automatically entered into the student management system,” he added proudly.

Digitization reduces the amount of time from when the students write their exams to the moment they receive their grades by half. It also makes it easier to track the amount of time spent correcting, and the digital copies are more easily retrieved for grade reviews and exam verifications.

Environmental Impact and Savings for Cégep à distance

The exams used to be shipped over great distances from Cégep à distance to the testing centres in an ordinary cardboard box, and then from the testing centres to the tutors in bulky Xpresspost envelopes, then returned to Cégep à distance in yet another Xpresspost envelope. Now the exams are sent from Cégep à distance to the testing centres in secure, reusable boxes and returned directly to Cégep à distance in the same boxes. “In addition to a significant reduction in paper and cardboard use, the new digitization system generates savings of over $80,000 per year in postal costs alone,” Dessureault proudly announced.

And to top it all off, the digitization project won the Laserfiche Run Smarter® Award for Best Case Management Initiative.

In parallel with the launch of the digitization system, Cégep à distance retained the services of the CRDITED (Montréal intellectual deficiency and pervasive developmental disorder rehabilitation centre) to shred all of its confidential documents, which will lead to annual savings of about $6,000 and reduce greenhouse gas emissions related to their transportation.

Cégep à distance is an integral part of the Collège de Rosemont, offering programs in French that lead to a diploma of college studies (DCS/DEC) or an attestation of college studies (ACS/AEC). Some courses are also offered in English. Every year, around 17,000 people register for one or more of the 140 credit courses offered in French and English, for a total of 27,000 course registrations. All courses are offered any time of year thanks to Cégep à distance’s continuous intake model.